Baltic Hop - Privacy Policy

Your privacy is of utmost importance to us, which is why we try to collect and store as little data about you as possible when using our website or services. The purpose of this document is to explain what data is collected, how it is used, and what your rights are.

Type of Data and Usage

Basic information about your browser (user agent), device, network (such as your IP address), as well as the specific requests sent to our servers may be processed and used to protect our infrastructure and services. This information is not used to identify or de-anonymise individual visitors, nor is it used for tracking or to analyse your behaviour while visiting our website.

The only other data that is collected and stored is what you provide yourself by submitting a form on our website.

Data submitted when signing up is only used to organise the event. In particular, your data might be shared with teachers or volunteers working at Baltic Hop. It will only be shared with third parties if strictly necessary (cf. the section on Third Parties below), and will not be used for marketing purposes. Your submitted data might be kept for bookkeeping purposes after the event has ended, but never for more than two years.

Storage

All data submitted to or collected by Baltic Hop is stored on servers rented from OVHcloud. In addition, for collaborative purposes, your data is stored within Baltic Hop's Google account.

Third Parties

We try to avoid sharing your data with third parties as much as possible. We most decidedly do not share your data with any third parties for marketing purposes. However, some amount of data sharing is impossible to avoid.

Our website and backend service are hosted by OVHcloud. Please consult their own policy for more information.

For collaboration purposes, data is shared between organisers via Baltic Hop's Google Drive account. Please consult their GDPR policy for more information.

Any emails sent to or by Baltic Hop are accessible to our email provider, Zoho. This is an inherent flaw in the protocol underlying email, which is unencrypted. In particular, any party involved in the delivery of an email can potentially access it. Please consult Zoho's privacy policy for more information about the storage of emails and which data they have access to. Any communication is deleted after at most two years.

Your payment information (such as your IBAN) will be visible to our payment processor, but it is not stored directly by us.

Cookies

Our website does not use any cookies.

Links

Our website contains external links. This privacy policy only applies to our own website and services, not to any other websites that we link to.

Rights

For more specific information about your right, please check GDPR Chapter 3. In short, every user of our website or other services is entitled to the following:

• Right to Access: You have the right to request a copy of your personal data stored by us. We may charge a small fee for this service.
• Right to Rectification: You have the right to request that we correct or complete information you believe is inaccurate or incomplete.
• Right to Erasure: You have the right to request that we delete your personal data, under certain conditions.
• Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
• Right to Data Portability: You have the right to request that we transfer the data we have collected to another organisation or directly to you, under certain conditions.

Changes

We keep this privacy policy under regular review. Any changes that might become necessary in the future will be published on this page.

Last update: 15 April 2025.